Description
Project Coordinator

As a JDL Corporate Interiors Project Coordinator you will be responsible for the following:

Assist APMs With:1. Send out RFP’s to subcontractors.
Collect subcontractor bids for each estimate.
Call subs if necessary to ensure proper coverage for each trade.
Send out necessary meeting invites to internal team members for walk-through and when the proposal is due(both from subs and to client)
Create project start documents for all new jobs using template
Obtain weekly project progress photos for all ongoing jobs from superintendents
Add photos to template along with descriptions provided by supers.
Send to PM/APM for approval so they can send to client.
Insure all Subcontractors have COIs in place prior to being onsite
Close outs- Assist APM’s with gathering close out documents and putting together a binder if requested by the client
Create project finishes
*important* follow up with APM’s to ensure close out is sent in a timely fashion
Put finalized close out binder on USB’s
Create signage to be posted at job sites
Assist APM’s with project start binders for superintendents
Assist APM and PM with items needed when they are onsite and need items from the office.
Assist APM in gathering paperwork needed for permitting
Assist project Staff with:

Create marketing proposals for clients
Someone from the estimating department will send an email about a bid – send out a calendar invite
Read the RFP (if there is one) and edit the template as necessary
Contracts
Wait for all approval’s, print signature pages to have Jon sign. Scan back in & save. Let Caroline & PM know thatit is signed so they can send to the client.
Assist Vendors/Subcontractors with paperwork
Setup Subcontractors schedule of values as needed
Help Subcontractors with any required paperwork
Matterport Scanning in the field:
As needed
Client COI’s
When a PM pulls a project, go into the insurance request folder and open the spreadsheet. Get previousinformation and reach out to our insurance company for new COI for specific project
Jobsite photos in the field
Keep up to date with projects ending, get in touch with the APM/PM on when a good time to go over is.
Make sure the APM/PM talks to the client/tenant beforehand
Upload to computer and edit photos as necessary
Add to proposal & website
Setup Procore and Field Computers as needed in the field
Learn Project Scheduling Software and assist as needed
Answer phones/take messages as needed.
General Office coverage as needed
Assist Estimating with:

Sending out invitations to bid
Organizing of project blueprints/drawings and gain understanding of general project scope
Reviewing subcontractor questions and discuss with Estimating staff
Communication with other JDL Team members. This list is not intended to be all-inclusive as other office and project-related tasks may be required.

Qualifications:

Bachelor’s degree preferred.

OSHA safety training will be required